EMS2025, 07–12 Sep 2025: Final information for your attendance

Dear attendee, presenter, and convener of the EMS2025,

The EMS Annual Meeting 2025 is a week away and we would like to provide you with some updates that may be useful for you.

• Presentation upload: If you are giving a presentation, remember to upload your presentation at least 24 hours before the start of your session.
• Guidelines for presenters, conveners, attendees, and side meeting organizers: Please check out these pages for detailed information.
• Registration & name badge pick-up: Please remember to complete your registration and payment online before you arrive at the conference venue. A self-service name badge printing will be in use in Ljubljana. Please download your QR code before you arrive at the conference. Badge printers are located in the Grand Hall on the ground floor, in the vicinity of the information desk and will be active from Sunday, 7 September, at 15:00 CEST until 18:00 CEST. We encourage all participants to pick up their name badge already on Sunday to steer clear of any queues on Monday morning, and then join us for the Icebreaker on Sunday evening (18:00 CEST).
• Online access to oral sessions: Access oral sessions virtually through zoom, for the opening and keynote plenaries also via the stream, all links will become available 15 minutes prior to the session on the session page. Any participation in a session, whether online or onsite, as a presenter or attendee in zoom, requires a registration for the conference.
• EMS2025 app: To access the session programme on your mobile device we recommend you download the EMS2025 app, which is available on the EMS2025 landing page; or search your respective app store.
• Outstanding Poster Award 2025: If you are participating as contestant, remember to upload your presentation file until 4 September. To find this year's winner of the award we ask all attendees to contribute to the evaluation of the participating posters. Public voting is open Monday, 8 September and closes on Thursday, 11 September at 19:00 CEST. Onsite, participating posters are marked as OPA contestant; the link to the voting will be provided as a QR code on site and accessible via the conference app.
• Overviews & downloads: A session overview, special events overview, daily highlights and daily programmes are available within the EMS2025 app and as download from the main conference page and the programme section respectively. If you prefer print-outs we invite you to bring them already along.
• Venue: To find the venue and plan your local travel please check out details on the public transport in Ljubljana. A public transportation ticket, valid from Monday to Friday within the conference week, will be included in the onsite registration. The ticket will be printed on the name badge.
• Please bring your own water bottle: Water dispensers will be located in the Grand Hall on the ground floor and on both floor -1 and floor -2.
• Daily weather information: Weather information will be provided by the Slovenian Environmental Agency ARSO each day in the morning coffee break between 10:30 and 11:00 in the exhibition and poster area in the Grand Hall.

For information on other special events and excursions, please have a look at the website or in the app. We wish you all a safe travel to Ljubljana, and look forward to meeting you at the EMS2025.

Dick Blaauboer
Chair, Programme and Science Committee (PSC)
On behalf of the PSC & conveners
The Copernicus Meetings team
ems2025@copernicus.org