EMS2025 - Timeline

Date	Public	Conveners	Programme and Science Committee/ Copernicus Meetings

12 Dec 2024–15 Jan 2025	Call for session proposals
Mid Jan–mid Feb 2025	Finalizing of session programme for abstract submission
14 Feb 2025	Call for abstracts
14 Mar 2025	EMS YS Conference Awards application deadline
14 Apr 2025, 13:00 CEST	Deadline for abstract submission with support application for TFTAYS or waiver
14 Apr 2025	Abstract submission
23 Apr–05 May 2025	Conveners: session organization (SO) I. abstract acceptance, transfer (until 1 May), upload (SOI) II. Scheduling requests (SOII)
06–08 May 2025	PS moderators – evaluation of rejected and unassigned contributions, finalization of sessions that have not completed SOI, session mergers (PCI)
14 May 2025	Letter of abstract acceptance to authors
Between 21 and 27 May 2025	PSC meeting – Session schedule finalising (PCII)
Beginning of June 2025	Registration opens
10–18 Jun 2025	Conveners: presentation assignment (SOIII)
19–23 Jun 2025	PS moderators: programme finalization (PCIII)
01 Jul 2025	I. Publication of session programme II. Letter of schedule to authors
15 Jul 2025	Deadline to sign-up for participating in the Outstanding Poster Award (OPA)
27 Jul 2025, 23:59 CEST	Early registration deadline Letter of invitation request deadline Exhibition booking deadline
04 Sep 2025, 23:59 CEST	End of poster presentation upload for OPA participants
06 Sep 2025, 23:59 CEST	Standard registration deadline
07 Sep 2025	Icebreaker reception
08–12 Sep 2025	EMS Annual Meeting 2025
12 Oct 2025	Supporting material upload deadline

Filters

Public

Conveners

PC/Copernicus

12 Dec 2024–15 Jan 2025

Public: Call for session proposals

Mid Jan–mid Feb 2025

Public: Finalizing of session programme for abstract submission

14 Feb 2025

Public: Call for abstracts

14 Mar 2025

Public: EMS YS Conference Awards application deadline

14 Apr 2025, 13:00 CEST

Public: Deadline for abstract submission with support application for TFTAYS or waiver

14 Apr 2025

Public: Abstract submission

23 Apr–05 May 2025

Public: Conveners: session organization (SO)
I. abstract acceptance, transfer (until 1 May), upload (SOI)
II. Scheduling requests (SOII)

06–08 May 2025

Public: PS moderators – evaluation of rejected and unassigned contributions, finalization of sessions that have not completed SOI, session mergers (PCI)

14 May 2025

Public: Letter of abstract acceptance to authors

Between 21 and 27 May 2025

Public: PSC meeting – Session schedule finalising (PCII)

Beginning of June 2025

Public: Registration opens

10–18 Jun 2025

Public: Conveners: presentation assignment (SOIII)

19–23 Jun 2025

Public: PS moderators: programme finalization (PCIII)

01 Jul 2025

Public: I. Publication of session programme
II. Letter of schedule to authors